Secure-DocumentsOver 95% of enterprises across the industry have unknown personal computing devices accessing the company network. Based on a study conducted by Forbes, only 12% of these organisations have installed security measures that can observe and report on their employees’ personal computing devices on their network accurately.

Unless your organisation falls within this superior 12%, unknown personal computing devices in your organisation are most likely endangering your business to dangerous hazards such as loss of data and malicious programs. It is definitely not an easy task to stay protected at all times in the current environment. However, since it is not possible to control the usage of personal unknown devices within an organisation, another effective approach can be used instead - protecting sensitive documentation and information anywhere in the organisation, irrespective of its location.

Here are three important reasons why conventional personal devices security is becoming increasingly indefensible and unmaintainable. The smarter way is to ensure that your information is secure within the organisation, regardless of the number of personal devices that are being used without your knowledge.

1. Employing Conventional Device Security Utilises Manpower Resources Thus Increasing Costs.

To manage a secure conventional device security program effectively is not as simple as permitting your employees to get their devices in the workplace. In order to ensure all-round protection, you will need to set aside dedicated manpower resources to implement security solutions on these devices. In addition, you will need to set up a help desk to trouble-shoot device issues. Moreover, with the kind of personal computing tools and mobile devices available these days, a large number of multiple platforms will need to be addressed. To man and control all these personal devices, a good deal of investment will be needed to ensure that not only security is maintained but also communication between employees stays seamless without any interference or problems. Furthermore, when an employee departs from an organisation, it is the duty of the IT department to ensure that the personal device used by the ex-employee is appropriately de-provisioned and withdrawn from the company grid.

The entire procedure is not only a time-consuming event for all parties involved but also takes up a vast amount of energy and financial resources.

2. Conventional Security Device Solutions Are Outdated In Today's Age.

According to a recent article published by InformationWeek, over 60% of CIOs were of the opinion that a large number of security devices solutions were not safeguarding their business as anticipated. Symantec also published a report stating that there has been a good deal of financial losses due to the ineffective security provided by the solutions, almost to the tune of $300,000, 000 especially in the area of mobile devices.

In most cases, employees cannot be held responsible for loss of information as there are a number of genuine reasons for which data loss/theft might occur, some of which include loss of a device, misplacement, irreparable device damage, etc.

3. Impossible to Dispute Human Nature In Employees.

In spite of implementing stringent security plans in protecting employee’s personal devices, it is possible that basic human faults will negate the capability of even a robust device security solution. Only 2% of vital data violations occurred through mobile tools exposed by an external hacker, based on a study by the Data Breach Report published by Verizon. This indicates that data loss can also occur due to human error, and not due to purposeful, hostile attack.

How then can one prevent data loss? The answer is simple: discontinue protecting devices, and start to protect the data in its place. By guarding your classified organisational information, irrespective of the mobile tool or computing device it is on, you spontaneously expel the need for protecting individual devices with complex and pricey device security solutions.

Using secure PDF documents software such as LockLizard, will not only allow your employees to use their respective mobile tools confidently within the workplace, but also save on a massive amount of time, energy, manpower and investment. In addition, implementing a PDF DRM solution not only enhances employee satisfaction but also maximises productivity by introducing the possibility for remote and after work hours.