Technology is excellent, when it works as it should. The problem that many face is that every now and then it does something that it should not. It either does not work as intended or all the data is lost. Having a backup server is one of the best things that you can have, whether that is onsite or offsite. Here are just some of the ways that you will benefit.
A Backup of All Information
The main benefit is that you have a backup of all the information. If your computer or server breaks down or files become corrupted, you will still be able to access all the information that you need to continue with a work’s day. You will not have to worry about losing customer’s details or losing work that you needed to send. Your business will continue to run and you will still make a profit. By spending the money on the server, you avoid the risk of losing out on more in the future.
The backup can be either onsite or offsite. There are pros and cons with both of these. For instance, onsite backup means that you have direct access to the information that you need. The staff will be able to access anything that they need and continue with the working day instantly, instead of waiting for a company to send the information to you. However, the information is stored onsite and there is a risk of natural disaster or theft. What would happen if both your original server and backup server were broken or stolen?
Backing Up Every Night
You should do a simple backup of the computers every night. This can take a few minutes out of the day but will mean any work completed that day will be stored. That way, you will only need to worry about losing out on 24 hours worth of information at any one time. Every week or month, you should complete a full backup of your system. This will take hours and some companies will do this overnight or on a day that the business is shut because of the time it takes.
Backing the whole system up on a regular basis will mean emails are stored and all information is saved. This helps to avoid long-term issues for projects or meetings with others. The more regularly you do this, the less risk there is of the amount that you will lose. The regularity of backups will need to be included in your backup plan and you will need a team at all times to help with this.
Why Not to Rely on Online Storage
There are many benefits to having physical storage servers, both onsite and offsite. The data can usually be pulled from the hard drive, even when the information is accidentally deleted. When the information is deleted from online storage, it is gone forever!
Another issue with online storage systems is that they are more liable to being hacked. You could lose data that is confidential, which will mean that you are liable for your customers. Some information stored through online backup systems include credit card details, social security numbers and addresses – a lot of information to steal someone’s identity.
However, having your basic files stored online will be beneficial, while storing the important confidential pieces on hardware. If something happens to the business, you will be able to access the files from anywhere when they are stored online. You will only need an internet connection and a computer to download all the files and start working.
Having a backup plan for your computer system is extremely important. This will help to avoid any issues with losing data and contact information. However, you do need to think about the type of backup system that you have. Onsite physical systems mean that you can get back to work as soon as you realize there is a problem, while you will have to wait if you have an offsite system.
Author Bio: Tim is a full-time writer with 15 years experience working in the IT profession. He holds a degree in Computer Science and now uses his experience and knowledge to help businesses with their computer issues, including with high density storage server and backup systems.